Extract What Matters | Artizan Software

See the Difference

You have a page from a cookbook. You just want the ingredients.

Without extraction

You: "Here's a recipe. Tell me about it."

Grandma's Apple Pie — This classic recipe has been in our family for generations. Start by preheating your oven to 375Â°F. You'll need 6 medium apples (Granny Smith work best), 3/4 cup sugar, 2 tablespoons flour, 1 teaspoon cinnamon, and a pinch of nutmeg. For the crust, use 2 cups flour, 1 cup cold butter, and ice water...

AI: This is a traditional apple pie recipe that has been passed down through generations. It uses Granny Smith apples for their tartness, which balances well with the sugar. The spices — cinnamon and nutmeg — are classic choices for apple pie. The recipe calls for a homemade crust made with butter, which will create a flaky texture...

Interesting, but you still have to hunt for the actual ingredients.

With extraction

You: "Extract just the ingredients and amounts from this recipe."

Filling:

6 medium Granny Smith apples
3/4 cup sugar
2 tablespoons flour
1 teaspoon cinnamon
Pinch of nutmeg

Crust:

2 cups flour
1 cup cold butter
Ice water (as needed)

Just what you need. Ready for your shopping list.

Why This Works

You often have more information than you need. A long email with one important date buried inside. A photo of a business card. A contract with key terms scattered across pages. Reading through it all takes time.

AI can scan the entire thing and pull out exactly the pieces you ask for — names, dates, numbers, action items, whatever matters to you. You get the signal without wading through the noise.

What You Can Extract From

Long emails "Pull out the action items and deadlines from this email thread."

Photos of documents "Extract the name, phone, and email from this business card."

Contracts & agreements "Find the payment terms, renewal date, and cancellation policy."

Receipts & invoices "Pull the date, vendor, and total amount from this receipt."

Articles & reports "Extract the main statistics and their sources."

Meeting notes "List all decisions made and who's responsible for each."

How to Ask

"From this [email/document/image], extract the [specific items you need]."
"Pull out just the [names/dates/numbers/action items] from this."
"Find and list all [items] mentioned in this text."
"Read this and give me only the [specific information]."
"What are the [key dates/prices/names] in this document?"

The Technique

When you have messy content and need specific pieces, tell AI exactly what to extract. Name the fields you want. AI finds them, pulls them out, and gives you just what you asked for — nothing more.

When to Use This

• You have a long document but only need a few key details
• You're processing photos of receipts, cards, or handwritten notes
• You need to pull data from emails without reading the whole thread
• You're reviewing contracts for specific terms
• You want to turn unstructured content into a clean list

Works Even Better With

Combine this with Structure the Output for powerful results. Extract the data and get it in a format you can use:

You: "Extract all expenses from this receipt. Return as JSON with fields: item, quantity, price."

Now you've gone from a messy photo to structured data ready for your spreadsheet.